Create and Configure the workflow/s in several minutes. We introduced spreadsheet to Create and configuration the workflows in minutes. Provide the basic information about Workflow name, Company name and number of steps to be there in the workflow
In the workflow/s steps there is options to select different actions can be performed in each step of the workflow, set attributes and that’s it you can use the workflow/s. Its that simple and you do not need any wizards to design the workflows
There are 50+ different actions which user can select at the time of configuring the Steps in Spreadsheet. This will give the flexibility for all the different industries to create and use s4 workflows to match their requirements. These actions can be used to create Complex workflows, medium-level workflows and simple workflows.
The examples of few workflow actions are – Assign a Task to user/group of users, Send Email/Reminder, Call Web Service, move to different step with in the workflow, document check-in/check-out, send file attachments and get electronic signatures/Approvals.
In order to view and analyze different task there is a Task Manager which comes with the S4 Workflow. Task Manager is having the two different views based on security, Users view and Admin view.
If users login to the Task Manager, they can see their own tasks. And If Admins login to the Task Manager they will see all the tasks.
Task Approval Screen Consists of current workflow status and an approval control to approve the task based on the actions configured, Request details in read only format for reference documents and History details control that displays summary of approval
Approval can perform different actions like entering the comments and click on one of the button – Complete, Rework and Cancel.
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For Admins there is Management tab in tool and this Management tab is security driven accessible to only Admins. Admins can work on Users and Role configuration.
Admins can create the different roles for different workflows and add the users based on the roles and workflows.
Emails part in the workflows will be there in different actions Task Create, Task Approve, Task Complete and Send Email (other than tasks) and Send email with attachment.
Admins should be able to configure the different email templates for different email actions.